Zertical Private Limited
VANINXT MICRO Data Processing and Consent Notice
A clear, standalone notice describing the data and purposes accepted before sign-in.
Your affirmative choice
The sign-in checkbox is not preselected. Selecting it confirms company authority, agreement to the Terms, acknowledgement of the Privacy Policy, and consent to this itemised processing notice. If it is not selected, sign-in does not proceed.
Data and purpose
| Data | Purpose |
|---|---|
| Username, company and role | Identify the user, route the correct tenant and enforce permissions. |
| Password | Verify identity. Only a salted hash is stored. |
| Session, time, request and hashed network/device evidence | Enforce one active session, prevent abuse, investigate incidents and keep acceptance evidence. |
| Business records entered by authorised users | Store, reconcile, calculate and generate the billing, stock and reports requested by the company. |
| Support, grievance, export and deletion requests | Respond to the request and meet lifecycle and legal duties. |
| Messages to Munimji and the shop records needed to answer them (only if the shop turns Munimji on) | Understand the request through an AI service, answer it, and prepare previews for the user to check and save. The AI service may be outside India, including in China, where it may keep the request and use it to improve its AI. |
| Supplier purchase bills (photo or PDF) a user gives Munimji to read, with everything printed on them | Read the items, quantities, rates and tax into a purchase preview for the user to check and save. Sent to DeepSeek in China, to Anthropic in the United States, or to both, as the Privacy Policy explains. The bill file is not kept on our servers. |
| Munimji previews a user changes by hand (the words that led to the preview, which AI prepared it, and each change) | Find where Munimji makes mistakes and improve it. Kept in the shop’s own records and not sent to any AI service. |
Services enabled
Processing supports private authentication, tenant isolation, billing, purchasing, returns, stock, master data, reports, export, audit, support and administration. If the user separately chooses document reading, deterministic OCR runs in the browser and may suggest permitted template values. OCR can be wrong: nothing is saved until the user compares the named source, checks every figure and approves the server validation preview. Generative AI is used only in Munimji, the optional AI helper. A Company Admin turns Munimji on separately, after reading its own notice; the Privacy Policy describes it. The product does not sell personal data and does not make automated employment, credit or payment decisions.
Signup email
Requesting a signup code uses your email to send a service-verification message through Cloudflare. Keyed email, network and device identifiers support abuse prevention, single-use verification and recovery of an interrupted setup. This is necessary account processing, not marketing permission. Your unchecked signup acceptance also records company authority and the current legal document versions.
Authority and necessary data
The person entering data confirms authority from the customer company and must not enter unnecessary sensitive data. Consent is limited to data reasonably necessary for the stated services and purposes.
Refusal, withdrawal and rights
You may refuse by leaving the box unticked. You may withdraw consent or request access, correction, erasure, grievance resolution or nomination by contacting the Grievance Officer below. Withdrawal does not invalidate earlier lawful processing and may require account closure where the processing is necessary for service delivery.
Grievance and privacy contact
Bhupesh Purohit, Grievance Officer
support@msmenxt.com ·
+91 95876 47474
We aim to acknowledge a privacy grievance within one business day. Acknowledgement is not the same as final resolution.